Please give an event name for our reference.
MM slash DD slash YYYY
If you would like to schedule multiple dates please indicate dates or days of week/month if recurring.
Facility Rental Policies
Payment:Your reservation is binding upon receipt of the reservation confirmation email. Payment is due in full 10 days prior to your event or at the time of signing if less than 10 days.
Cancellation Policy: Cancellations 10 days before events receive a 100% refund. Cancellations 9 - 5 days before events will receive a 50% refund. If cancellation occurs 4 days or less before the event, the full meeting room rental fee will be assessed. Cancellation must be received in writing or confirmed verbally with the Facility Manager.
Event Promotion: Any public advertising of your event must state that: “This event does not necessarily reflect the mission/opinion of The Environmental Center.” Please do NOT give our phone number as a contact for your event.
Key Code: If your event starts before 9am, after 5pm, or on the weekend please see your reservation confirmation email for a key code prior to your event.
Schedule: Clean up and check out within your scheduled time so others can use the facility.
Food: If you will be serving food at your event please reduce your environmental impact by rethinking your waste options. See https://envirocenter.org/programs/rethink-waste-project/ for ideas.
Alcohol: If alcoholic beverages will be offered at your event, proof of liability insurance is required. It is your responsibility to obtain a certificate of insurance from your insurance provider Please email us a copy prior to the day of your event. No sales of alcoholic beverages are allowed in our building.
Parking: There is two-hour street parking available directly in front of the Center. There is City of Bend permitted parking just west of the Center (next to Troy Field) as well as a city parking garage 3 blocks to the north on Lava Road; you will need to use a parking app for both of those. Please do not block any driveways and be respectful of our neighbors.
ADA Access: The Center has one ADA parking space and an entry ramp located in the rear of the building off the alley. You may access the alley from Lava Road. Please contact the Center if you have additional questions about accessibility of our building.
Internet Use: We free high speed Wi-Fi to our renters. The password is posted above the light switches in each room.
Technology Use: You must add “TV Tech” to your rental request for use. The TV in the larger Audubon room must stay on the far side of the room. DO NOT attempt to move the TV past the center beam as the camera on top of the screen used for hybrid meetings will hit the beam and cause severe damage. Renters will be responsible for any damage and replacement costs.
Facility Maintenance: Please report any spills, broken, or malfunctioning features of our building to the Business Manager, Janet Llerandi Gonzalez (Janet@envirocenter.org).
Emergencies: In case of life-threatening emergency, please call 911. In case of a facility emergency
call or text Janet; 541-508-5262 or Mike; 541-508-4005.
Business and nonprofit facility renters must provide a certificate of liability insurance naming The Environmental Center as additional insured with endorsement for your event. If you rent throughout the year use dates for the whole year. For private parties serving alcohol you must also provide a certificate of liability insurance prior to the date of your event. Please upload your certificate here or email it separately to firstname.lastname@example.org.
As the person making the reservation I agree to the below guidelines. If I'm not attending the event I will assign a representative to follow the below guidelines.
In light of the ongoing spread of COVID-19 please ask your guest/participants to stay home if they have been exposed or are feeling unwell.
Check in/out Guidelines
Please check each box that you read, understand, and agree to the below guidelines.*
You are responsible for your own set up and clean up. If additional cleaning of a meeting room is required directly after your usage, a cleaning charge (minimum of $35) will be assessed.
I hereby release, waive and forever discharge any and all liability, claims, and demands of whatever kind or nature against The Environmental Center and its affiliated partners and sponsors, including in each case, without limitation, their directors, officers, employees, volunteers, and agents (the “released parties”), either in law or in equity, to the fullest extent permissible by law, including but not limited to injury, illness, or death (including Covid-19 related) to persons or property occurring as a result of any activities and agree to pay for any and all damage to the facility, building, equipment, and/or furniture owned or controlled by the Center, which results from any scheduled activities or is caused by any participant in any scheduled activities.
I have read, understand and agree to comply with the policies, guidelines, and terms set forth regarding facility usage. I further agree that I am of legal age and the entity (group, business, or individual) listed above in this reservation form will be responsible for the repair of damage to property or facilities and for replacement of stolen property.
Confirmation Signature (type name)
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