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Facility Rental Policies

Payment: Your reservation is binding with a completed & signed contract. Payment is due in full 10 days prior to your event.

Cancellation Policy: Cancellations 10 days before events receive a 100% refund. Cancellations 9 - 5 days before events will receive a 50% refund. If cancellation occurs 4 days or less before event, the full meeting room rental fee will be assessed. Cancellation must be received in writing or confirmed verbally with the Facility Manager.

Food: If you will be serving food at your event please reduce your environmental impact by rethinking your waste options. Be sure that you or a caterer either uses our reusable dishware or provides compostable disposables including plates, bowls, utensils & cups. If you will be using disposable they need to be certified commercial compostable. If you will be using our reusable dishware please note that we do not have a dishwasher, so items will need to be hand washed, dried and put away. If you or a caterer does not have access to certified compostables we can supply them to you.

Alcohol: If alcoholic beverages will be offered at your event, proof of liability insurance is required. No sales of alcoholic beverages are allowed in our building.

Key Check Out: If your meeting begins before opening or extends past closing business hours, you need to check out a key to the facility during our regular business hours (9am – 5pm/Monday – Friday) prior to your meeting. If the key is not returned to the lock box immediately after the meeting, you will be charged a re-keying fee of $50.00.

Event Promotion: Any public advertising of your event must state that: “This event does not necessarily reflect the mission/opinion of The Environmental Center.” Please do NOT give our phone number as a contact for your event.

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Terms

Applicant agrees to defend, indemnify and hold The Environmental Center harmless from any and all liability for injury to persons or property occurring as a result of any activities and agrees to pay for any and all damage to the facility, building, equipment or furniture owned or controlled by the Center, which results from any scheduled activities or is caused by any participant in any scheduled activities.

I have read, understand and agree to comply with the rules set forth regarding facility usage including the conditions listed above and the checkout guidelines on the next page. I further agree that I am of legal age and will be personally responsible for the repair of damage to property or facilities and for replacement of stolen property.

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By typing your full name you confirm that you have read and agree to The Environmental Center's facility rental terms and policies.

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