Payment: Your reservation is binding with a completed & signed contract. Payment is due in full 10 days prior to your event or at the time of signing if less than 10 days.

Cancellation Policy: Cancellations 10 days before events receive a 100% refund. Cancellations 9 - 5 days before events will receive a 50% refund. If cancellation occurs 4 days or less before the event, the full meeting room rental fee will be assessed. If cancellation is due to Covid you will receive a 100% refund. Cancellation must be received in writing or confirmed verbally with the Facility Manager.

Event Promotion: Any public advertising of your event must state that: “This event does not necessarily reflect the mission/opinion of The Environmental Center.” Please do NOT give our phone number as a contact for your event.

Key Code: If your event starts before 9am, after 5pm, or on the weekend please ask for a key code prior to your event.

Schedule: Clean up and check out within your scheduled time so others can use the facility.

Food: If you will be serving food at your event please reduce your environmental impact by rethinking your waste options. See https://envirocenter.org/programs/rethink-waste-project/ for ideas.

Alcohol: If alcoholic beverages will be offered at your event, proof of liability insurance is required. No sales of alcoholic beverages are allowed in our building.

Parking: There is two-hour street parking available directly in front of the Center. There is City of Bend permitted parking just west of the Center (next to Troy Field) as well as a city parking garage 3 blocks to the north on Lava Road; you will need to use a parking app for both of those. Please do not block any driveways and be respectful of our neighbors.

ADA Access: The Center has one ADA parking space and an entry ramp located in the rear of the building off the alley. You may access the alley from Lava Road. Please contact the Center if you have additional questions about accessibility of our building.

Internet Use: We do have on-site wifi. The password is posted above the light switches in each room.

Technology Use: Only those who sign up for the TV technology and are approved may use it. The TV in the larger Audubon room must stay in the room and on the far side of the room. DO NOT move the TV past the center beam. The camera on top of the screen used for hybrid meetings will hit the beam and break and you will be responsible for replacement costs.

Facility Maintenance: Please report any spills, broken, or malfunctioning features of our building to the Business Manager, Janet Llerandi Gonzalez ().

Emergencies: In case of life-threatening emergency, please call 911. In case of a facility emergency call or text Janet; 541-508-5262 or Mike; 541-508-4005.

I hereby release, waive and forever discharge any and all liability, claims, and demands of whatever kind or nature against The Environmental Center and its affiliated partners and sponsors, including in each case, without limitation, their directors, officers, employees, volunteers, and agents (the “released parties”), either in law or in equity, to the fullest extent permissible by law, including but not limited to injury, illness, or death (including Covid-19 related) to persons or property occurring as a result of any activities and agree to pay for any and all damage to the facility, building, equipment, and/or furniture owned or controlled by the Center, which results from any scheduled activities or is caused by any participant in any scheduled activities.

I have read, understand and agree to comply with the policies, guidelines, and terms set forth regarding facility usage. I further agree that I am of legal age and the entity (group, business, or individual) listed above in this reservation form will be responsible for the repair of damage to property or facilities and for replacement of stolen property.