Make a Reservation Please contact janet@envirocenter.org or (541) 508-5262 with any questions. Group/Business Name Name* First Last Phone*Email* Address* Street Address City State Zip Group Type* Business/Private Party Non-Profit/501c3 Event Name* Please give an event name for our reference. Event Date* MM slash DD slash YYYY Start Time (including setup)* : Hours 00 AM PM AM/PM End Time (including breakdown)* : Hours 00 AM PM AM/PM Additional Dates If you would like to schedule multiple dates please indicate dates or days of week/month if recurring. Number of Attendees*Please enter a number less than or equal to 80.Preferred Room/Space* Audubon Room (Capacity: classroom style: 30 & Theater style: 65) High Desert Room (Capacity: classroom style: 15 & Theater style: 20) Garden Deck Equipment Needed Presentation technology with large TV monitor and audio Hybrid meeting technology with large TV monitor, camera, and audio Audio cord for sound only Additional notes that we should know about Facility Rental Policies Payment: Your reservation is binding with a completed & signed contract. Payment is due in full 10 days prior to your event or at the time of signing if less than 10 days. Cancellation Policy: Cancellations 10 days before events receive a 100% refund. Cancellations 9 - 5 days before events will receive a 50% refund. If cancellation occurs 4 days or less before the event, the full meeting room rental fee will be assessed. If cancellation is due to Covid you will receive a 100% refund. Cancellation must be received in writing or confirmed verbally with the Facility Manager. Event Promotion: Any public advertising of your event must state that: “This event does not necessarily reflect the mission/opinion of The Environmental Center.” Please do NOT give our phone number as a contact for your event. Key Code: If your event starts before 9am, after 5pm, or on the weekend please ask for a key code prior to your event. Schedule: Clean up and check out within your scheduled time so others can use the facility. Food: If you will be serving food at your event please reduce your environmental impact by rethinking your waste options. See https://envirocenter.org/programs/rethink-waste-project/ for ideas. Alcohol: If alcoholic beverages will be offered at your event, proof of liability insurance is required. No sales of alcoholic beverages are allowed in our building. Parking: There is two-hour street parking available directly in front of the Center. There is City of Bend permitted parking just west of the Center (next to Troy Field) as well as a city parking garage 3 blocks to the north on Lava Road; you will need to use a parking app for both of those. Please do not block any driveways and be respectful of our neighbors. ADA Access: The Center has one ADA parking space and an entry ramp located in the rear of the building off the alley. You may access the alley from Lava Road. Please contact the Center if you have additional questions about accessibility of our building. Internet Use: We do have on-site wifi. The password is posted above the light switches in each room. Technology Use: Only those who sign up for the TV technology and are approved may use it. The TV in the larger Audubon room must stay in the room and on the far side of the room. DO NOT move the TV past the center beam. The camera on top of the screen used for hybrid meetings will hit the beam and break and you will be responsible for replacement costs. Facility Maintenance: Please report any spills, broken, or malfunctioning features of our building to the Business Manager, Janet Llerandi Gonzalez (*protected email*). Emergencies: In case of life-threatening emergency, please call 911. In case of a facility emergency call or text Janet; 541-508-5262 or Mike; 541-508-4005. Confirm* Yes I read, understand, and agree to the above policies. InsuranceFor businesses and non-profit entities please provide a certificate of liability insurance naming The Environmental Center as additional insured with endorsement for your event. If you rent throughout the year use dates for the whole year. For private parties serving alcohol you must also provide us with liability insurance. Please upload your certificate here or email me separately. For more information please contact Marianne (*protected email*).For businesses and non-profit entities please provide a certificate of liability insurance naming The Environmental Center as additional insured with endorsement for your event. If you rent throughout the year use dates for the whole year. For private parties serving alcohol you must also provide us with liability insurance. Please upload your certificate here or email me separately. For more information please contact Marianne (*protected email*). Max. file size: 64 MB.Covid GuidelinesAs the person making the reservation I agree to the below guidelines. If I'm not attending the event I will assign a representative to follow the below guidelines.Covid Guideline 1*In light of the ongoing spread of COVID-19 please ask your guest/participants to stay home if they have been exposed or are feeling unwell. I agree Check in/out GuidelinesPlease check each box that you read, understand, and agree to the below guidelines.*You are responsible for your own set up and clean up. If additional cleaning of a meeting room is required directly after your usage, a cleaning charge (minimum charge of $20) will be accessed. Please set up the room how you would like and return the room to the way you found it. Turn Air Purifier back down to 1 if used in the big room and turn off in the smaller room. Wipe down all tables, counters and white board surfaces. Please recycle and compost in appropriate bins. Empty trash & recycle bins in back alley if full. Empty compost bin always. Vacuum and/or sweep floors. Vacuum is in back bathroom. Broom is in kitchen. If you use the kitchen to prepare food and/or beverages: wipe down counters and sink; wash, dry and put away dishes you use; clean appliances as necessary; and sweep the floor. Towels are located in the drawer above the first aid drawer. Cleaning supplies and garbage bags are located under the sink.) Do final check for all personal items and cleanliness. Make sure all windows are locked. Turn off all lights. Close and lock all exterior doors. This is critical to keep our building secure. Return facility key to brass lock box to the left of front door if applicable. TermsI hereby release, waive and forever discharge any and all liability, claims, and demands of whatever kind or nature against The Environmental Center and its affiliated partners and sponsors, including in each case, without limitation, their directors, officers, employees, volunteers, and agents (the “released parties”), either in law or in equity, to the fullest extent permissible by law, including but not limited to injury, illness, or death (including Covid-19 related) to persons or property occurring as a result of any activities and agree to pay for any and all damage to the facility, building, equipment, and/or furniture owned or controlled by the Center, which results from any scheduled activities or is caused by any participant in any scheduled activities. I have read, understand and agree to comply with the policies, guidelines, and terms set forth regarding facility usage. I further agree that I am of legal age and the entity (group, business, or individual) listed above in this reservation form will be responsible for the repair of damage to property or facilities and for replacement of stolen property.By typing your full name you confirm that you have read, understood, and agree to The Environmental Center's facility rental policies, guidelines, and terms.*Confirmation Signature (type name) Date* MM slash DD slash YYYY Δ